When to close an email with best
Business English Lesson - Best ways to sign off an Email. ( Email writing tips)
hi everyone thanks for clicking I am
Niharika and I'm back with a new lesson
for you in today's lesson we are going
to learn different ways to sign off an
email so what exactly sino means the
sign off well there's another term in
English for sign off that's valediction
and valediction or sign off means the
way you conclude your email a message or
even a letter so it's very important for
you to sign off correctly because most
of us are into emails right and you know
it reflects your relationship with the
person that you're writing to so the
correct ways of signing off well that's
what we are going to learn in today's
lesson
so before looking at different ways
we're going to look at some tips so the
first one is don't conclude with Coates
now many of us love to conclude our
emails with these motivational quotes
yes it is nice to read Coates online or
you know some messages or some codes
that you receive on your mobile phone
it's nice to read it but adding it as a
sign-off well it's not a great idea
because it just kind of adds too much of
drama
in your email and a kind of wastes the
person's time readers time so do not
conclude your email with Coates with
motivational inspirational quotes not
required the second tip that you really
need to keep in mind before signing off
an email is avoid adding too many
details well there are so many emails
that I come across personally where
people
to many details signing off like their
name their contact information their our
home address their office address do you
really think that's important well it's
not so just keep it very simple the
details that you can include when
signing off is your title
that's your designation and your contact
information that's your mobile phone
number and that's about it just keep it
simple and so small the third thing that
you need to keep in mind is don't
include sign-offs
in a thread now at red well thread is
when you start writing an email you send
it the person reads it and replies to
you and then you send another email so
there's this constant exchange of emails
so that is a thread so not every time
you're gonna add sign-offs to your email
okay so for example you have exchanged
around 10 emails the only first email
should have a sign-off and that's about
it
you need not add signups on every email
okay so these are the tips that you need
to keep in mind and now let's have a
look at different ways of signing off
the first one regards regards is very
simple and very common you can use it
for your business emails and also when
you're writing to your friends and
family so regards indicates affection
and sentiments of esteem now many people
also add words like kind like kind
regards warm and best case it depends on
the relationship that you share with the
person that you're writing to you can
choose one of these words correctly so
either it can be just simple regards
or it can be kind regards warm regards
or best regards and then you add your
name okay for example best regards
Niharika that's a simple sign off for
the person I'm writing to another type
of sign off is thank you so much now
this expression of course is when you
are expressing gratitude now maybe your
client or your colleague or a person
with whom you share business
relationship has put in some efforts or
has done something really nice for you
or maybe solved a problem that you are
facing it can be for anything that you
really want to thank that person for
doing this so this is just a perfect
sign of when you want to express
gratitude thank you so much and then you
write your name so use this when you are
thanking someone again
this phrase or this sign off can be used
in business emails and also informal
emails another one is looking forward
now looking forward this sign off is
used when you are eager to meet the
person that you're writing to
probably you are seeking for employment
so you're sending your resume you are
sending a cover letter you can end a
cover letter by the sign-off which is
looking forward also if you're fixing an
appointment with someone
okay maybe your business partner or
maybe your client okay you are writing
an email to fix an appointment then use
this sign off looking forward okay so it
just expresses that you are really eager
to meet this person another one that I
have for you here is sincerely yours now
Sincerely Yours is extremely formal and
it's quite old-fashioned as well but yes
it is perfect for the corporate world so
if you are writing a business email then
stick to this sincerely yours so
sincerely yours is a perfect formal
sign-off let's have a look at another
one Cheers
now Cheers is of course a salutation
before drinking but it can be also used
as a sign-off if the subject of your
email is something celebratory okay
maybe your colleague just informed you
that the company's sales are excellent
this year then of course it's time for
celebration right and you've just been
informed so you can sign it off by
saying Cheers or um if your colleague
just informed you about his promotion
and you are congratulating your
colleague then you can sign it off by
writing cheers okay so use this when
some thing or the email is celebrate
celebratory
okay the next one that I have for you is
Cho now Chao is actually a good buy in
Italy so Italians do not say bye or
goodbye they use the word ciao
so ciao can be used it for informal
emails only when you're writing to your
friends and family
use the sign-off ciao right and then the
last one that I have for you is xoxo now
many people have no clue what exactly
this means because there are friends and
family members who either conclude their
message or their emails with xoxo and
then you get confused what exactly
xoxo really means so xoxo actually
stands for hugs and kisses so again to
not use xoxo for your business emails
stick to informal emails with the
sign-off xoxo which actually means hugs
and kisses okay so these are some sign
offs that you can use a couple of them
for the business world and couple of
them for informal writing so hope these
phrases are helpful to you and also make
sure that you go through these tips
before signing off and email so this
brings me to the end of the lesson and
I'm leaving you with these really funny
and hilarious sign off switch I have
personally encountered go ahead check
them out and I hope you really enjoy
them I'll be back with a new lesson till
take care
you
you
