Business English Lesson - Best ways to sign off an Email. ( Email writing tips)

hi everyone thanks for clicking I am

Niharika and I'm back with a new lesson

for you in today's lesson we are going

to learn different ways to sign off an

email so what exactly sino means the

sign off well there's another term in

English for sign off that's valediction

and valediction or sign off means the

way you conclude your email a message or

even a letter so it's very important for

you to sign off correctly because most

of us are into emails right and you know

it reflects your relationship with the

person that you're writing to so the

correct ways of signing off well that's

what we are going to learn in today's


so before looking at different ways

we're going to look at some tips so the

first one is don't conclude with Coates

now many of us love to conclude our

emails with these motivational quotes

yes it is nice to read Coates online or

you know some messages or some codes

that you receive on your mobile phone

it's nice to read it but adding it as a

sign-off well it's not a great idea

because it just kind of adds too much of


in your email and a kind of wastes the

person's time readers time so do not

conclude your email with Coates with

motivational inspirational quotes not

required the second tip that you really

need to keep in mind before signing off

an email is avoid adding too many

details well there are so many emails

that I come across personally where


to many details signing off like their

name their contact information their our

home address their office address do you

really think that's important well it's

not so just keep it very simple the

details that you can include when

signing off is your title

that's your designation and your contact

information that's your mobile phone

number and that's about it just keep it

simple and so small the third thing that

you need to keep in mind is don't

include sign-offs

in a thread now at red well thread is

when you start writing an email you send

it the person reads it and replies to

you and then you send another email so

there's this constant exchange of emails

so that is a thread so not every time

you're gonna add sign-offs to your email

okay so for example you have exchanged

around 10 emails the only first email

should have a sign-off and that's about


you need not add signups on every email

okay so these are the tips that you need

to keep in mind and now let's have a

look at different ways of signing off

the first one regards regards is very

simple and very common you can use it

for your business emails and also when

you're writing to your friends and

family so regards indicates affection

and sentiments of esteem now many people

also add words like kind like kind

regards warm and best case it depends on

the relationship that you share with the

person that you're writing to you can

choose one of these words correctly so

either it can be just simple regards

or it can be kind regards warm regards

or best regards and then you add your

name okay for example best regards

Niharika that's a simple sign off for

the person I'm writing to another type

of sign off is thank you so much now

this expression of course is when you

are expressing gratitude now maybe your

client or your colleague or a person

with whom you share business

relationship has put in some efforts or

has done something really nice for you

or maybe solved a problem that you are

facing it can be for anything that you

really want to thank that person for

doing this so this is just a perfect

sign of when you want to express

gratitude thank you so much and then you

write your name so use this when you are

thanking someone again

this phrase or this sign off can be used

in business emails and also informal

emails another one is looking forward

now looking forward this sign off is

used when you are eager to meet the

person that you're writing to

probably you are seeking for employment

so you're sending your resume you are

sending a cover letter you can end a

cover letter by the sign-off which is

looking forward also if you're fixing an

appointment with someone

okay maybe your business partner or

maybe your client okay you are writing

an email to fix an appointment then use

this sign off looking forward okay so it

just expresses that you are really eager

to meet this person another one that I

have for you here is sincerely yours now

Sincerely Yours is extremely formal and

it's quite old-fashioned as well but yes

it is perfect for the corporate world so

if you are writing a business email then

stick to this sincerely yours so

sincerely yours is a perfect formal

sign-off let's have a look at another

one Cheers

now Cheers is of course a salutation

before drinking but it can be also used

as a sign-off if the subject of your

email is something celebratory okay

maybe your colleague just informed you

that the company's sales are excellent

this year then of course it's time for

celebration right and you've just been

informed so you can sign it off by

saying Cheers or um if your colleague

just informed you about his promotion

and you are congratulating your

colleague then you can sign it off by

writing cheers okay so use this when

some thing or the email is celebrate


okay the next one that I have for you is

Cho now Chao is actually a good buy in

Italy so Italians do not say bye or

goodbye they use the word ciao

so ciao can be used it for informal

emails only when you're writing to your

friends and family

use the sign-off ciao right and then the

last one that I have for you is xoxo now

many people have no clue what exactly

this means because there are friends and

family members who either conclude their

message or their emails with xoxo and

then you get confused what exactly

xoxo really means so xoxo actually

stands for hugs and kisses so again to

not use xoxo for your business emails

stick to informal emails with the

sign-off xoxo which actually means hugs

and kisses okay so these are some sign

offs that you can use a couple of them

for the business world and couple of

them for informal writing so hope these

phrases are helpful to you and also make

sure that you go through these tips

before signing off and email so this

brings me to the end of the lesson and

I'm leaving you with these really funny

and hilarious sign off switch I have

personally encountered go ahead check

them out and I hope you really enjoy

them I'll be back with a new lesson till

take care